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Federal Work Study - NEW PROCESS HAS BEEN IN EFFECT AS OF FALL 2013

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The Federal Work-Study Program is a need-based financial aid program that is available to students who demonstrate financial need as determined by FAFSA results.

  • You must seek employment and secure a job on campus. Contact Career Services for assistance locating a job or check the online FWS Job Postings Here .
  • Students who have reached Maximum Timeframe are not eligible for Federal Work-Study.
  • You must be enrolled in a minimum of six (6) credits hours in a semester to receive Federal Work-Study. 
  • Federal Work-Study earning should be monitored by both the employing department and the student to ensure that earnings do not exceed the work-study allocation.
  • You may work up to twenty (20) hours per week.
  • You will earn the minimum hourly wage.
  • Your paychecks are processed bi-weekly and funds earned may be used to pay your educational expenses.
  • Funds and employment positions are limited and are available on a first come first served basis.

Student Procedures

  1. Complete a Phoenix College FWS Request Form and submit it to the Financial Aid Office. The form is available at the Financial Aid Office and/or at the Career Center.
  2. The Financial Aid Office will award you Federal Work-Study and inform you of your eligibility via your message center.
  3. If you are eligible for Federal Work-Study and you are NEW to the Federal Work-Study program please visit the Career Center to review the current work-study job openings on campus.
    1. You will complete a first-time orientation at the Career Center
    2. The Career Center will provide you the contact information for the department in which you are interested in working. The department will interview you.
    3. You will complete a NEW hire packet at Employee Services.
  4.  If you had Federal Work-Study in the past semester and you want to work in the same department then you will need to see your supervisor.
  5. Your supervisor will submit the FWS Employment form to the Financial Aid Office via email (pc-fws@phoenixcollege.edu). Processing time for this request may up to five business days.
  6. The Financial Aid Office will inform your supervisor via email that their request has been processed. Your supervisor will inform of when you can begin working.

Supervisor-FWS Hiring Process

  1. Complete the FWS Employment form after the student has been assigned an employee ID# and email to pc-fws@phoenixcollege.edu. Processing time may be up to five business days.
  2. Financial Aid Office will initiate a FWS contract through HRMS.
  3. Department Head will be notified to approve the FWS contract in HRMS.
  4. The student should not begin working until the contract is fully complete. Check status in HRMS - Student may begin working when HRMS status indicates "Job Created".
  5. Contact Patricia Carrillo-Martinez at 57413 for further information.

What is Federal Work Study (FWS)?

The Federal Work-Study Program is a need-based financial aid program that is available to students who demonstrate financial need as determined by FAFSA results. If qualified, you must seek employment on campus and be enrolled in a minimum of six (6) credit hours in a semester. Funds are limited and are available on a first come first served basis.

How will I know if I have been awarded?

You can check the status of your award by logging into your Student Center at My.maricopa.edu. NOTE: You must complete a FASFA. This is a need based award.

How can I find a FWS position?

If you are eligible for Federal Work Study, contact Career Services for assistance locating a job or check the online FWS Job Postings Here. http://www.pc.maricopa.edu/ctlt/ds/career/jobliststud.php

How many hours will I work?

You may work up to twenty (20) hours per week. NOTE: Federal Work-Study earning should be monitored by both the employing department and the student to ensure that earnings do not exceed the work-study allocation. Student employees will need to log into the online HRMS to track their hours.

What will I earn?

You will earn the minimum hourly wage. Your paychecks are processed bi-weekly and funds earned may be used to pay your educational expenses.

I found a position. What are the next steps?

After you have secured employment, your supervisor will give you further hiring instructions and provide you with the exact date you may begin working under the FWS Program. NOTE: New students must complete a New Hire Packet at Employee Services and receive an Employee ID Number before the Financial Aid Office can initiate the job hire process in HRMS. This must be initiated by the supervisor.

Supervisor - FWS Hiring Process

  • Read all student FAQs.
  • Complete the FWS employment form  and email to pc-fws@phoenixcollege.edu.
  • Financial Aid Office will award the student Federal Work-Study and enter contract into HRMS (make sure the student has an employee ID number).
  • Department supervisor will be notified to approve in HRMS.
  • Check status in HRMS - Student may begin working when the HRMS status indicates "Job Created". Contact Patricia Carrillo-Martinez at 57413 for further information.
  • Supervisor - FWS Hiring Status

    Check the STATUS of an already submitted FWS Contract
     
    You may check the Status of a submitted Job Hire Document by following these steps:
     
    Under the blue Menu bar:

    1.   Click MCCD Custom
    2.   Click MCCD Payroll
    3.   Click USE
    4.   Click Job Hire Documents
    5.   Enter the student’s Employee ID Number in theEmpllD: field
    6.   Click the Search button
    7.   Under Document Status it will indicate one of the following:
     
    "PENDING"  This indicates that you have submitted your portion of the Job Hire Document  and it is pending approval from either the PC Human Resources Office or the PC Financial Aid Office (see Approvals Box).  Once all    departments have approved the document the status will automatically change to "Ready to Hire".
     
    READY TO HIRE” This indicates that all three areas have granted contract approval and the student may begin working in your department.   This status will automatically change to “Job Created” usually within 24 hours.
     
    JOB CREATED” This indicates that the students contract is fully complete and the student may begin using Time & Labor to record work-time punches

     

    Supervisor - FWS Contract Balance

    Check the BALANCE of a FWS Contract
     
    You may check the balance of a student’s FWS contract by following these steps:
     
    1.   Click MCCD Custom
    2.   Click MCCD Payroll
    3.   Click Use
    4.    Click Job Hire Documents
    5.     Enter the student’s Employee ID Number in the EMPLID:field and click Search (this will pull all Job Hire Documents for student).
    6.   Click on the Work-study Job Hire Document that shows an “Active” status in the Job Status column.
    7.   Under the Current Work-Study Awards section it will show the current work-study balance below where it says BalanceWarning.
               
    Note: If there is more than one balance listed under the Balance column, verify the start and end dates (on the left) to determine the proper award period you are seeking.