Programs & Policies
Students have the responsibility to understand federal and institutional regulations regarding financial aid.
Visit the links below to review policies and procedures:
- Aid Offer
To receive financial aid you must be pursuing an eligible degree or certificate program. Receipt of this aid indicates your permission for this office to release information relative to you, including grades and/or transcripts, to the donor of any scholarship you may receive or agencies from which you may request financial support, such as the Division of Vocational Rehabilitation, etc. Federal financial aid may only be received from one institution for the same period of enrollment. Phoenix College awards the base amount in student loans; however, students may be eligible for additional unsubsidized loan funds. To request these funds review and submit the Additional Loan Request. You must fulfill all of the student responsibilities in accordance with federal and state law as well as institutional policy to receive financial aid. Note that classes that do not span the entire length of the semester (approximately 16 weeks) could affect your financial aid eligibility (i.e., amounts, disbursement dates, eligibility, etc.)
- Aid Disbursement Procedure
All aid disbursements are handled through the Cashier's Office. Funds, where appropriate, will be applied directly to your tuition/fees, book advance, and other related college charges. If your financial aid is not sufficient to cover your tuition and fees, you must pay the difference. Payment plans may be available to students who do not have sufficient aid to cover all charges by the due date and includes a payment plan fee of $20. Please check with the Cashier's Office or call (602) 285-7522 for more information. All remaining tuition and fees for the semester must be paid by the appropriate tuition and fee payment deadline. You must be registered in ALL credits by the end of the add/drop period each semester.
Loan borrowers are required by the government to complete an entrance counseling session and Direct Loan Master Promissory Note (MPN) before loan funds can be disbursed. The first disbursement of loan funds may be delayed if student is enrolled in late starting/modular classes or is a first time student. Loans have multiple disbursements, academic year loans for Fall and Spring semester are disbursed in two equal payments at the beginning of each semester and first year/first time borrowers have a 30 day delayed disbursement. Fall semester only, or Spring semester only loans are disbursed in two equal payments; one at the beginning of the semester, and a second at the mid-point. Also note that the date indicated on the MPN is not the actual disbursement date to the student. You must be enrolled in at least 6 credits at Phoenix College to receive a loan.
If you still have financial aid remaining after tuition and fee charges are paid, the balance will be provided to you. Excess aid will be disbursed through the MSRP process. You must be enrolled in the minimum required hours based on your award amount in order to receive the financial aid offered. Students should not expect their funds any earlier than the third week after their earliest class start, dependent upon the MSRP delivery method selected. Students with late starting classes or overlapping classes from a prior term may have some (or all) of their grant and/or loan disbursement delayed further. Enrolling in classes with different start dates may delay the disbursement of financial aid monies. Please plan accordingly. If you receive Federal financial aid and do not attend classes, Federal law will require you to repay the money you receive.
In order to be funded Pell Grant a student must be registered in all courses by the census date. Registered courses also include those recognized through the completion of a consortium agreement by the census date between Phoenix College and the participating school(s). Otherwise, awards are solely based on Phoenix College enrollment. If a student registers after the census date, additional Pell Grant cannot be awarded. Pell awards for financial aid applications that are received after the Census date will be calculated based on the student's enrollment at the time the application is complete.
Pell Census Dates:
Summer 2016 - June 2, 2016
Fall 2016 - August 30, 2016
Spring 2017 - January 24, 2017
Summer 2017 - June 1, 2017
- Consortium Agreements:
The student is responsible to pay the tuition with their own funds at the host (participating) school(s). The home (parent) school cannot put a hold on classes nor contact the host (participating) school(s) to inform them of anticipated aid. Financial aid must be awarded at the college where the student is attending more than 50 percent of their total credits for that term. Additionally, students requesting loans must be enrolled in at least six credit hours per term at the school awarding the aid. For all Consortium Agreements the course work at the host institution(s) may not overlap the end date of the prior term or start date of the subsequent term at the home institution.
- Repeated Coursework:
Effective July 1, 2011, Federal Regulations specify that students may only receive federal financial aid funding for one repetition of a previously passed course. A passed course is defined as one in which a grade of A, B, C, D, or P is received.
Federal regulations (CFR 668.32(f) and 668.34) require a student to move toward the completion of a degree or certificate within an eligible program when receiving financial aid. All recipients are expected to understand their responsibility in regard to the Standards of Satisfactory Academic Progress for financial aid recipients at this institution. Failure to meet SAP may result in withholding or canceling all or part of your financial aid award(s).
- Reurn of Title IV Funds:
In accordance with federal regulations, a student may be required to repay federal financial aid if completely withdrawn from all classes during a period of enrollment. Any refunds and deposits are applied to institutional debts and/or federal programs as regulated by law. For additional information read the: Return of Title IV Funds Policy.
The Book Advance program provides cash advances of Financial Aid Awards to eligible Financial Aid recipients. Eligible students are able to purchase books and supplies with their advances at the on-campus bookstore, at neighborhood bookstores, or online.
Note: Only those with a lawful presence in the U.S. may qualify for MCCCD scholarships or federal financial aid. Any information you provide about your legal status when you apply for financial aid or scholarships may be subject to mandatory reporting to the federal immigration authorities under Arizona law. This does not apply to private scholarship funds held in and distributed by the Maricopa Community Colleges Foundation.