Shipping and Receiving
Shipping and Receiving is located in the Operations Building.
The hours of operation are Spring & Fall Mon-Fri: 7:00 AM - 3:00 PM Summer Mon-Thu: 7:00 AM - 3:00 PM Fri: Closed
Generally, all deliveries to the campus must be received through the Receiving area. Please inform all vendors making deliveries to the campus that Receiving can be easily accessed from Flower Street, on the North end of campus. Also, make sure your vendor addresses your shipments with either your department name or your name. If the shipment says only, "Phoenix College" or "Receiving" it will be difficult for the Receiving Department to know where the shipment belongs.
In some cases, items might be delivered directly to a department or office. An example would be a furniture delivery, where the vendor is providing set up and/or installation services. In this case, the Receiving Department MUST be notified on the day of arrival. Packing lists, delivery tickets, or other documents indicating the items delivered must be provided to Receiving. The best way is to make a scan of the documents and email them to:
If an employee picks up items from the vendor’s site, the employee is responsible for obtaining the packing slip referencing the purchase order number and presenting that document to the Receiving area.
Online receiving is an important part of the purchasing process. Per the established invoicing procedures items must be received online within twenty-four hours of delivery. If items have been damaged, a shortage/overage occurred, or substituted items were received in the delivery, the requester should send an email within 24 hours of delivery to:
When online receiving is complete, it signifies that the items match those listed on the packing slip, which must also match the items on the purchase order. When online receiving is done, it signifies that the requester has received the order and the items were satisfactory. Once items are online received, the items can be invoiced and subsequently paid for by Accounts Payable at the District Office.
Receiving and Invoicing Records
Receiving records such as packing slips and bills of lading remain with the department and online receiving occurs in the Financial Management System (FMS). Per the Purchase Order Agreement, all invoices should be submitted to District Office Accounts Payable:
Any original invoices delivered directly to the campus must be forwarded to the Fiscal office with an "OK to Pay."
Capital Asset items that are received on campus must be tagged with an MCCCD property tag. Once tagged, through the online receiving process, assets are entered in FMS. Tagging is performed by the Receiving Department and is completed before items are delivered to their intended destination.
Sending Out Packages
The Receiving Department is here to assist you in sending out packages via UPS, and can also assist you with shipping out pre-paid FedEx packages. We can assist in the tracking of these packages so that you know when they have reached their intended destinations. If you are reusing an old box for your shipment, please be sure to remove or obliterate any old address/shipping labels. This will help prevent any problems while the shipment is enroute to its destination.
Please do not drop off packages without the receiving clerk checking in the package. If there is any incomplete information on the package, it will not be sent. If the receiving clerk does not know who dropped off the package, he or she will not know who to notify if there is a problem.
Deliveries From Amazon
Due to ongoing issues with Amazon delivering to locations other than Receiving, attempting to deliver after hours, etc., it is recommended you update the delivery instructions in your Amazon account. The area can be found in the “Your Addresses” section of your account. Each address has a link titled, “Add delivery instructions.” In that space is a pull-down that says, “Do we need additional instructions to find this address?” In the box provided, please add the following:
Receiving Dept. is located at approximately 13th Ave and Flower St. Look for large, Yellow "Receiving" sign on West side of building. Hours 7:00 am to 3:00 pm, Monday through Friday.